The Ant recruits Project Coordinator in Chirang Sep 2018
Name of the Organisation:
Post:: project coordinator
Job Category: NGO Job
Job Location: CHIRANG
Job Description: JOB DESCRIPTION Job Title Project Coordinator Grade 2B Reports To Executive Director through Team Lead – Programmes Project Location Chirang, with <40%>time to be spent on travel to project locations. [subject to change based on the type of project] WORKING CONTEXT/BACKGROUND the ant is a not for profit agency registered under the Religious & Charitable Trusts Act and has been working on health, education, women’s and children’s rights, income generation, etc. (for more details, please go through www.theant.org and read old annual reports) ever since its inception since the year 2000. It also works and supports other NGOs in the northeast by capacity building programmes and financial support. The region has been characterised by poor economic development, weak governance and insurgency in many of the seven states. the ant makes an attempt to address these issues while working with the communities. Working without prejudice to caste, creed, religion or community, the ant’s work is supported by grants from funding agencies, contributions from individual donors, as well as from the finances generated from Development Education and Development Literature. JOB SUMMARY This is a full-time Project Coordinator position based in Chirang. The purpose of the position is to: • Provide oversight of the project. Work closely with relevant government entities at district and local level • Provide overall management to the project • Establish an effective working relationship and networking with relevant Govt. agencies, NGO, CSOs for project implementation. • Ensure effective implementation in terms of impact, reporting, and timeliness • Building capacity of project team members on relevant skills required for quality implementation of the project ROLE DESCRIPTION EXPECTED END RESULTS (Specific indicators will be reflected in annual and quarterly performance plans) Provide overall project management Project goal and impact are achieved through effective and efficient project management Project entry, exit, and sustainability planning as required. Yearly budget, details of project implementation plan approved in line with project design and donor requirements. Project budget utilization achieved as per the project requirements and timeline contributing to better outcomes of the project Baseline survey, project review and evaluations are in place according to the schedule Use performance management to ensure high-quality output and performance of staffs. Project stakeholders provided with comprehensive documentation and each stakeholder clarified the agreed upon project activities. Regular meetings conducted with project team and progress of the project is presented/communicated to the immediate supervisor/ED with analysis on needs for required adjustments and change and follow through on agreed upon items for changes. Develop and ensure appropriate tools and strategy to monitor the progress and quality and impact of the project and is implemented. To assist in resolving issues that may come up during project implementation. Immediately communicate significant issues that may come across to immediate supervisor. Provide support in the recruitment process in identifying suitable candidates and forward it to HR/ED to go through job selection Follow through on agreed actions Capacity Building Organises training, reflection, lessons learned workshops leading to increased project impact Facilitate for building capacity of the project team and community groups Dissemination of lessons learnt and best practices from project intervention Support immediate subordinate staff in their places of work at least once a month, so that they have enough capacity/ necessary skills to engage with community leaders and local Government officials. Ensure that systems are in place to support effective project implementation processes and documentation, and that staff understands this system and follows it accordingly Networking and advocacy Developing and sustaining work relationship with internal/external stakeholders of the ant Develop strategic relationship and partnership with key stakeholders at National, State and District level Interact, build and nurture effective working relationships with relevant govt. agencies, NGOs, CSOs in order to foster coordination, collaboration and partnership Established adequate referral linkages of project target groups with appropriate service providers, and other stakeholders Financial Management/Policy adherence Accountability and quality management system in place Internal control mechanisms are in place Ensured compliance with child protection policy Ensure and monitor the allocation of resources in the most efficient and cost-effective way while aiming for the highest quality of implementation Monitor on monthly basis actual expenditures and compare them with the implementation budget requirements, review the budget if needed in consultation with the immediate supervisor/ED Documentation and Reporting Monthly, quarterly, semi-annual, annual and other program and financial reports prepared and in place and documented in time aligning with project design and donor requirement. Develop reports as and when required. Maintain database management for the project as per requirement. Qualitative reporting and implementations ensured Capture evidence of good practices on regular basis. Professional/Personal Development Attend training and workshops from time to time and practice learnings at work contributing to better outcomes of the project/programme Take initiative in proposing professional/personal development and responsible to practice learning from any given training/workshop/study attended at work contributing to better outcomes of the project Others Anything else requested by the ED to enhance the quality of programming for the ant. Education Knowledge and Skills Experience Essential requirements Bachelors (Preferably Masters) degree in Public Health/Social Work/Social Sciences or relevant discipline • Demonstrated depth of experience and effectiveness in an NGO context in working with community/grassroots people and organizations. • Experience in doing training, facilitation and capacity building and project management • Good knowledge and understanding about govt. strategies, policies and guidelines • Good interpersonal, communication and presentation skills • Experience in using the logical framework and project monitoring • Good written and spoken English, willingness to understand local working languages • Knowledge of Microsoft office, particularly word and excel • At least 3 years’ professional experience with demonstrated skills in leading and managing team in grassroots NGOs/ organizations.[this offsets some of the educational requirements, nos. of years of experience is subject to change based on the requirement of the project] I agree that I will abide by this job description and give the job the best of my skill, ability, and experience, and perform all the duties required of this position. In carrying out these duties and responsibilities, I shall comply with all the ant policies, procedures, rules and regulations, both written and oral, as are announced from time to time. Being an NGO with no long-term funding, I understand that I can be asked to leave the organisation at any time with a one month notice. I also understand that in case of unsatisfactory performance and/or disciplinary issues the ant has the right to terminate my contract at any given time.
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