the ant (action northeast trust) (NGO) recruits Project Coordinator in Chirang Apr 2018

Name of the Organisation:

the ant (action northeast trust)

Post:: Project Coordinator, LEAP
Job Category: NGO Job
Job Location: Chirang, BTAD Assam
Job Description: Job opening for the post of Project Coordinator for Learning Ecosystem Augmentation Project the ant (the action northeast trust) Base: Rowmari, north of Chapaguri, Dist.Chirang. Application Deadline: 30th April 2018

JOB DESCRIPTION – Job Title: Project Coordinator, LEAP Reports To: Executive Director and Programme Coordinator Project: Learning Ecosystem Augmentation Project (LEAP) Location: Chirang, with upto 50% time to be spent on travel to project locations. WORKING CONTEXT/BACKGROUND: the ant is a not for profit agency registered under the Religious & Charitable Trusts Act and has been working on health, education, women’s and children’s rights, income generation, etc. (for more details, please go through www.theant.org and read old annual reports) ever since its inception since the year 2000. It also works and supports other NGOs in the northeast by capacity building programmes and financial support. The region has been characterised by poor economic development, weak governance and insurgency in many of the seven states. the ant makes an attempt to address these issues while working with the communities. Working without prejudice to caste, creed, religion or community, the ant’s work is supported by grants from funding agencies, contributions from individual donors, as well as from the finances generated from Development Education and Development Literature.

JOB SUMMARY – This is a full-time Project Coordinator position based in Chirang. The purpose of the position is to: • Provide oversight of the project and work closely with relevant government entities at district and local level • Provide overall management to the project • Ensure development of training modules, and their implementation. • Establish effective working relationship and networking with experts, relevant Govt. agencies, NGO, CSOs for project implementation. • Ensure effective implementation in terms of impact, reporting, and timeliness • Building capacity of project team members on relevant skills required for quality implementation of the project

ROLE DESCRIPTION – EXPECTED END RESULTS – (Specific indicators will be reflected in annual and quarterly performance plans) I. Provide overall project management. Project goal and impact are achieved through effective and efficient project management 1. Project entry, exit, and sustainability planning as required. 2. Yearly budget, details of project implementation plan approved in line with project design and donor requirements. 3. Project budget utilization achieved as per project planning and donor requirements. 4. Baseline survey, project review and evaluations are in place according to the schedule. 5. Use performance management to ensure high quality output and performance of staffs. 6. Project stakeholders provided with comprehensive documentation and each stakeholders clarified on the agreed upon project activities. 7. Regular meetings conducted with project team and progress of the project is presented/communicated to immediate supervisor/ED with analysis on needs for required adjustments and change and follow through on agreed upon items for changes. 8. Develop and ensure appropriate tools and strategy to monitor the progress and quality and impact of the project and is implemented. 9. To assist in resolving issues that may come up during project implementation. Immediately communicate significant issues that may come across to immediate supervisor. 10. Lead the recruitment process in the project team whenever the case arises to hire new staff to manage the projects.

II. Capacity Building. Organises training, reflection, lessons learned workshops leading to increased project impact. 1. Facilitate for building capacity of project team and community groups 2. Dissemination of lessons learnt and best practices from project intervention to stakeholders at the district level 3. Support staff so that they have enough capacity/necessary skills to engage with 4. Ensure that systems are in place to support effective project implementation processes and documentation, and that staff understands this system and follow it accordingly.

III. Networking and advocacy. Developing and sustaining work relationship with internal/external stakeholders of the ant. 1. Develop strategic relationship and partnership with key stakeholders at District and local level 2. Interact, build and nurture effective working relationships with relevant govt. agencies, NGOs, CSOs in order to foster coordination, collaboration and partnership. 3. Establish adequate referral linkages of project target groups with appropriate service providers, and other stakeholders.

IV. Financial Management. Accountability and quality management system in place 1. Internal control mechanisms are in place. 2. Ensure and monitor the allocation of resources in the most efficient and cost effective way while aiming for the highest quality of implementation. 3. Monitor on monthly basis actual expenditures and compare them with the implementation budget requirements, review the budget if needed in consultation with the immediate supervisor/ED

V. Child Safeguarding Policy 1. Ensure that staff (both full time and part time staff) receives orientation on policy and training on child safeguarding. 2. Ensure that all project staff have ensured all their staff (fulltime & part-time) prior to or at the time of issuing any employment contract receive and understand: • the child safeguarding policy; • how to report child protection concerns; • sign the attached Declaration of Acceptance. 3. Accountable to Programme Coordinator in her absence Director for ensuring the above 4. Ensure that children’s activities are safe for children and all steps are taken to ensure their meaningful and safe participation.

VI. Documentation and Reporting 1. Monthly, quarterly, semi-annual, annual and other program and financial reports prepared and in place and documented in time aligning with project design and donor requirement. 2. Develop reports as and when required. 3. Maintain database management for the project as per requirement. 4. Qualitative reporting and implementations ensured. 5. Capture evidences of good practices in regular basis. 6. Development of educational toolkits, curriculum, games and teaching learning materials. Wherever required, professional/experts in the subject should be hired. 7. Building a resource for educational teaching kits and make it available to staff for learning and using it in the project activities.

VII. Professional/Personal Development Continue studying to match studies with praxis and also attend training and workshops from time to time and practise learning at work contributing to better outcomes of the project/programme.

VIII. Education, Knowledge and Skills Preferably Masters degree in Social Work/ Social Sciences/MA Education/ MBA Rural Dev or relevant discipline Demonstrated depth of experience and effectiveness in an NGO context in working with community/grassroots people and organizations on child rights related projects Experience in teaching, training, facilitation and capacity building and project management Good knowledge and understanding about strategies, policies and guidelines Good interpersonal, communication and presentation skills Experience in using logical framework and project monitoring Good written English; Good conversational skills in Bodo or Assamese would be an added qualification. Knowledge of Microsoft Office, particularly Word and Excel

Experience: At least 5 years’ professional experience with demonstrated skills in leading and managing team for 2 years in grassroots NGOs/ organizations. [Longer experience may offset some of the educational requirements]. Freshers straight out of academics, please excuse as this may debar you from future applications to this organization! Please kindly mention the job and the project you are applying for in your application. Or else, it shall be rejected. Number of vacancies – 1 (one) Salary scale: Between 17.5 to 20 thousand per month gross, all inclusive (incl PF and other legal deductions). Project related travel and other expenses as per rules, etc. For further queries or salary details, you can contact at the below number. Please send in your resume at mail@theant.org or submit hard copy of the application at the ant head office at the following address – the ant, Udangsri Dera, Rowmari, Dist. Chirang, BTAD Assam 783380, Contact number: 80 11 798622 (Rashmi) Only shortlisted candidates will be contacted for interviews by phone/ Email by the 5th of May 2018

Please send your Resumes to:: mail@theant.org

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